For many companies, the decision to move into professional office space is a landmark step in their development. Whether your needs are for an occasional workspace, or a full-time place for your business to call home, the search can get complicated fast.
That’s why we’ve put together some guidelines on how to get started on finding the perfect office. We hope they’ll bring some clarity to the process and help you find what you need faster.
Determine Your Budget
Deciding how much you can comfortably spend each month is the first place to start. While most business owners are careful not to overspend and stretch themselves too thin, it’s also important not to underspend. That can lead to unhappiness with the office and moving again, costing you more in the long run.
When creating your budget, consider:
- Possible additional costs.
- The length of time you need the space.
- Your cash flow.
- Average office space prices in your city.
Now that you have a range in mind, it’s time to start nailing down exactly where to look.
When narrowing down the part of town you’d like to work in, ask for referrals from friends business associates, search the web for possibilities, and set up tours with buildings that catch your interests.
For each possibility, consider the following to evaluate which locations would be the best fit:
- The location of clients.
- The commute for you and your employees.
- How you fit in with neighboring businesses.
- Your parking needs compared to the parking options.
- The inside and outside views of any building you’re considering. Would you be proud to have a client meeting there?
With this information in hand, drill down further and learn about the specifics of each space you’re interested in.
Consider Amenities and Layout
Once you’ve found a few buildings that meet your basic criteria, it’s time to get more granular. Details matter to your office experience, so for each location ask about or look at:
- The availability of meeting rooms.
- The bathrooms and kitchen.
- Your possible neighbors. Are they happy with their experience so far?
- Internet, phone, and mail service. Are they included in the rent or will you have to set them up yourself on your own account?
- The size of the offices. Would you and your employees be comfortable?
- Is there room for your company to grow?
By now you should have most of the information you need to make the right choice and negotiate a lease.
Starting the search for an office space sounds overwhelming at first. But once it’s broken down into smaller, specific tasks it becomes a project that you can work on at your own pace. With these guidelines, you’ll be able to kick off the process for finding the perfect place to come to work every day more easily and keep the focus on your business.
About the Author: Jeff Reinstein is the Chief Executive Office of Premier Business Centers. He has helped the company grow from 9 center locations to more than 70 since he first joined the team in 2002.