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10 Ways to Maximize Use of an Office Space

10 Ways to Maximize Use of an Office Space

One of the best ways to ensure maximized productivity at the office is to create an aesthetically structured space. The more time employees are spending at and around desks, the more important to have an efficient environment. This can also be important for individuals that work at home, creating work spaces that don’t cramp styles and encourage clearing paperwork quickly.

Here are ten design tips for producing exceptional work spaces:

1. Ask the Right Questions

  • Which office spaces are going to be used most and for what?
  • How can any current spaces be put to better use?
  • If you want an office to look bigger, do you really want to go with cubicles?
  • What about business growth? What configurations can you utilize without worrying about overcrowding?

The best ways to prepare is to talk with a good designer and get all the answers before a move is made.

2. Space Saving

An office will have at least one desk, computer, a chair and perhaps a filing cabinet. Unless you have a large office and you’re not sharing space, stay away from bulky, heavy furnishings. Go with slimmer, more ergonomically designed utilities. The desk should have adequate storage space. Invest in a compact all-in-one printer.

3. Supplies

Carefully select your organizational supplies. Think about what you need for organization and why. There are trays and caddies that can fit in a desk drawer. It can help keep the desk clear. Stacking trays are another excellent option. Organizers for pens, pencils and other desk items will also keep the desk neat.

4. Get Rid of the Clutter

Clutter is mentally debilitating. It slows one down. This doesn’t merely refer to paper and books. This can include decorative magnets, all those vacation photos and other memorabilia. These items might give off an aura of home and comfort, but you’re at work. While it’s not wrong to have a personal item or two, the focus should be on having a clean, production minded space with reminders to work, work, work.

5. Think Vertical

Manage the office effectively. Think in terms of building up – vertically. Avoid having scattered work spaces. Keeping things together and organized will provide more space. Take advantage of wall space wherever possible. Bulletin boards, shelves, wall hooks. If the desk is against a wall, put shelving above it, making it easier to find things quickly or keeping things you don’t need all the time in a practical place.

6. Documents

Computers are making it easier and easier not to just get work done but to store documentation. The idea of the paperless office is gradually becoming a reality. Still, there are plenty of instances where keeping hard copies is required. These files and filing cabinets can take an increasing amount of office space. More businesses are using outside storage spaces for offsite filing.

7. Office Décor

This can help or hurt the space and should be approached with care. The right colors can actually create the illusion of space. It’s why a lot of offices are painted a plain white, a color that makes rooms look larger. For lighting, wall and ceiling fixtures are the way to go. Desk lamps take up space. Light colored floors made of small tiles or narrow boards imply greater space. Mirrors always give off the impression of bigger rooms when strategically placed, especially near windows. Artwork should be placed carefully. Large works makes rooms look smaller and cluttered. So before hanging artwork, take into account office size. Remember that your office space says something about your business, make sure it says the right things!

8. Look at Innovative Designs

Space efficient offices are a challenge for many young designers. They look for innovative solutions that redefine productivity and aesthetics. Open spaces have shown to encourage open communication while cubicles lead to isolation. Areas for moments of relaxation bolster a feeling that employees are trusted. Creative, interactive workspace design sets the entire tone for the office.

9. Storage

Find non-invasive spaces that won’t look too cluttered for boxes, supplies, etc. This is a delicate situation. You want to be able to access material quickly but you also don’t want the space looking stuffed. Boxes can go in closets and under tables. They may fit under a desk as long as they don’t make sitting there uncomfortable. Digitize as much information as possible.

10. Lighting

Whenever possible, use natural lighting. Let the sun come through those windows and illuminate the office. Of course, that’s not always possible. In which case, go with overhead downlighting or recessed lighting. Use bulbs that duplicate natural sunlight. Floor lamps take up space and should be avoided.

Big or small, office or home, the rules are generally the same for maximizing office space. These ten tips can help in that regard.

Posted: 12/27/2013 6:32:25 PM by | with 0 comments